Lease Administrator

Concentra is recognized as the nation’s leading occupational health care company.
With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

This position will be responsible for working closely with the Real Estate department, Corporate Operations Team and third-party Real Estate Firms to provide information and administrative support for managing and coordinating all aspects of lease administration. This role involves ensuring that lease agreements are accurately documented and maintained, and that all parties involved comply with the terms of the lease.

• Distributes lease documents to internal and external contacts.
• Drafts lease amendments, notice letters (renewals and closures), and Letters of Intent, as needed.
• Prepares lease packages and receives proper signatures on the packages.
• Prepares TI packages for submission to applicable Landlords
• Tracks and distributes closure, relocation, start-up task plans to operations, real estate, accounting, and closeout contacts.
• Reviews SNDA/Estoppel documents for accuracy of information; work with legal to approve language and return to LL within required timeframe.
• Tracks completed lease transactions on a monthly basis. Distributes all necessary information to AM and SS for saving report/abstracting purposes.
• Maintains FMV/Referral source spreadsheet to ensure compliance.
• Maintains contract list. Distributes new or renewal lease agreements as needed.
• Coordinates and distributes Estoppels.

Education/Credentials:

Education Level: Some College
Major: Business Administration, Finance or a related field of study

Degree must be from an accredited college or university.

Education Details:
• Some college or job related experience preferred

Job Related Experience:

• Customarily has at least 6 months of related experience in commercial real estate lease administration, preferably within an office or retail leasing environment
• Experience with lease database software is highly preferred 

Job Related Skills/Competencies:

• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and
  Flexibility.
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and
  propose quality solutions.
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows
  tact and professionalism.
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies.
• Strong knowledge of commercial real estate documents and the leasing process with an ability to
  apply this understanding in performing job responsibilities
• High customer service orientation with demonstrated ability to build and maintain strong working
  relationships with key customers
• Provide a high level of attention to detail for reliable accuracy
• Must consistently demonstrate excellent communication (both verbal and written), organizational, and analytical skills
• Knowledge and understanding of the basic accounting and finance principles and familiarity with
  their applications flow and impact with respect to real estate analysis
• Proficiency in PC based software, especially MS Excel, Word, and PowerPoint with the ability to accurately develop various types of logical reports
• Exceptional interpersonal skills, positive attitude, friendly, helpful and responsive
• Ability to multi-task, delegate, prioritize, finalize projects and resolve lease disputes