AP Representative - Invoice Processing

Concentra is recognized as the nation’s leading occupational health care company. With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

The AP Representative - Invoice Processing is responsible for the timely and accurate processing of third-party vendor invoices and subsequent payments through the Concentra accounts payable system. The AP Representative - Invoice Processing will also performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Support team leadership with projects as needed.

• Maintain and process large volumes of invoices with help as needed and ensure accuracy of G/L coding accurately and on time
• Precise entry of all payable information into Oracle using invoices received via Markview and KTM
• Audit invoices for accuracy of entry and completeness of information provided
• Guarantee proper documentation is obtained for Request for Payments (RFP)
• Ensure proper approvals are obtained for RFP’s, in accordance with Concentra Health Services payment hierarchies
• Sustained focus and attention to detail/accuracy, perform effectively when action is required and meet all requested deadlines
• Provide quality customer service to internal/external customers
• Assist and notify Vendor Maintenance with vendor change/corrections and provide W9 and invoice information when new vendors are setup
• Perform assigned responsibilities and tasks according to policies and procedures with assistance as needed within the assigned time frame
• Multi-task and take on new responsibilities without loss of continuity
• Perform assigned ADI or other uploads as assigned
• Perform other specialized tasks as assigned when required deadlines
• Assist other AP Representatives as necessary
• Identify and recommend changes that will enhance or improve current processes
• Working knowledge of Concentra Chart of Account in order to code invoices as required
• Serve as backup support for functions as assigned
• Assist team leadership with activities as needed
• Support special projects and undertake other duties as requested

Education Level: High School Diploma or GED
Degree must be from an accredited college or university.

Job-Related Experience

• Minimum of 1 years in an office environment; 2 years preferred
•  Experience working in a high-volume multiple facility operating structure environment is a plus
• Accounts payable high-volume experience with Expense Report processing is a plus
• Good interpersonal skills
• Good oral and written communication skills
• Basic Math Skills
• Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail

Job-Related Skills/Competencies

• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
• Attention to detail and accuracy
• Excellent oral and written communication skills
• Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
• Ability to work independently and as part of a team
• Work with leadership team to identify areas of risk or potential improvements
• Possess a continual sense of curiosity and desire to improve processes